Policies

Our mission is to make this information useful and easily understood. We respect you and wish to ensure you have the most positive experience with us as you can. Most of our policies in regards to products and services are flexible as they are guidelines to build consistency. They are meant to protect you and permit a building of trust.

PRIVACY

We take privacy very seriously here at J&L. You are entrusting us with a lot of your personal information and we do not wish for it to end up in the wrong hands. Here are the key points of how we will preserve and protect your personal information.

We define personal information as: name, address, phone numbers, email addresses, credit card/payment information, order history, order details and social media information when shared; or any other information you may provide that relates to the outlined information above.

We use 3rd party systems for payment verification and for order fulfillment via the United States Postal Service. These systems only obtain the specific information to perform the necessary process they provide. We never have access to your credit card information, all details related to your payment is processed by Stripe Inc. for the sole purpose of verifying your identity and retrieve authorization to process the payment. In turn, we only receive the bank authorization code in conjunction with your order information. USPS only uses your provided address to ensure accurate delivery of your order and does so in accordance with United States laws and regulations.

Customers may also opt to be a part of our irregularly scheduled newsletters sent through MailChimp. You can opt out at any time through the link at the bottom of a received email, through MailChimp directly or by contacting us through customer support. Information linked to your identity is name and email address as provided by you. You are free to use any name you wish so to not be easily identified. We strongly encourage first name only, last initial if you wish.

NEWSLETTER AND OTHER COMMUNICATIONS

J&L Pogonotrophics has two core mailing lists used for bulk communications with our customers and interested parties. Currently we use MailChimp for maintaining our contact list to support sending our semi-regular electronic newsletter. This newsletter should not exceed 12 issues per year and are only sent when there is accumulative quantity of information we wish to share or to promote a major event in regards to marketing.

Our other mailing list is not genuinely a list; but consists strictly of customers who have made a purchase through our website. This list does not support broad canvassing, but serves to follow-up after purchases with additional offers and requests for product or service feedback; automatically triggered by placing an order and by your order history. Emails you receive from this account is handled separately from our Newsletter list and is tied to our eCommerce platform and is serviced by Jilt marketing.

To be removed from either mailing list you must opt out by using the link provided within the email. If you are unable to find such a link, please send us an email and we will manually remove you from the lists.

Other communication you may receive from us would be directly tied to an issue related to an order or follow up from an inquiry you initiated. It is not possible to opt out of these forms of communication as they are essential to processing a transaction or exchange you created. If we are unable to interact with you in these situations we may be forced to cancel and refund any orders that require further necessary information from you.

We love hearing from you, but we most likely would not need to speak with you. Our preferred method of communication is email. Often we are not able to take phone calls as we are in positions where we are away from a phone or are engaged in production of our products. Email allows us to reply promptly at our earliest opportunity. If you do call us, do expect to get our voicemail. Please leave a clearly spoken message and a number, date and time it is best for us to call you.

YOUR USER ACCOUNT

You are invited to create an account to track your order history, save addresses and other personal information. This information is protected by a password you create to guard against unwanted viewing by others. We have limited access to information you provide within your account: your billing and shipping addresses, name, phone number and email in relation to any orders placed under any specific account.

We cannot access your password. If you are unable to access your account you must go through the process to reset your password. We can send you an email manually if you are not prompted to start the process when attempting to log in. Please contact support@pogonotrophics.com to initiate this process.

Your account information can be removed at any time by you or by contacting us through customer support. Stored information is automatically removed after an account is dormant for 15 months.

We do offer you the opportunity to store your payment details. This is purely to support product subscriptions as is required by our payment services provider. Such information is not stored on our servers or in the servers of our eCommerce system, but within Stripe, Inc. servers. We never have access to your payment information.

We may opt to process refunds to you through applying a store credit to your account. This is a safe and easy means to allow you an easy way to exchange a purchase or replace an item that was damaged in shipping if you wish to select a different item. We will notify you through the email address associated with the order when a credit is applied to your account, if one exists. Gift card value and information can also be stored in this manner. Credits and gift card value can then be applied to future purchases online.

COUPONS AND DISCOUNTS

We offer numerous discount and coupon codes throughout the year for any number of reasons with each discount code having its own properties and expiration date. It is your responsibility to ensure the application of a discount code is valid for your intended application to an order. That means you must meet the requirements and be within the time period of the coupon’s validity.

Some discount codes are earned based upon a previous transaction and is issued solely to you for a future transaction. We cannot apply such discounts to previous transactions or apply them retroactively to any purchase. If the purchased order is cancelled or refunded in its entirety; or any changes made to the order that causes that order to no longer qualify for the earned automated discount code, the coupon will cancelled and made invalid.

An example: We processed an order that met a $50 threshold that led to the rewarding of a coupon that provides Free Shipping on your next purchase. Within the return period, you ask to have a refund on an item that causes your total purchased order value to fall below the $50 threshold. This means that you no longer qualified to receive the Free Shipping Coupon and it will be nullified and no longer available for future use.

At checkout you are responsible for entering any applicable discount codes you have been awarded or are publicly available. We cannot alter or change your order to add any discounts. As much as we would like to offer this, it requires a level of customer service staffing we do not have and can also create negative situations with our payment processors due to the size of our business.

We reserve the right to cancel any discount code if it is issued with errors or can lead to abuse that causes financial harm to our business. Most coupons we issue are not able to be used on Subscription items or Sale items. Not all coupons can be combined and use can cause another applied code to be removed. If you receive a coupon code that is a 1 time use code it is strongly advised you do not share it as once it is used it is satisfied and closed. Most our generic sale discounts can be shared freely with anyone and is something we encourage. Although, many may be a 1 time use per account, customer or email address. Again, it is important you read and follow all details of a coupon to ensure it is applied correctly.

Our core focus on discount codes is to help make products and our brands more attractive for new customers as well as reward customers to encourage you to come back and shop with us again. Sadly, we have to have some strict rules to ensure we can continue to offer these discounts without raising our prices. By being a value priced brand of premium goods, our pricing is a delicate balance across all goods and services.

GIFT CARDS/CERTIFICATES, GIFT CREDIT, ACCOUNT CREDIT

We do not provide physical GIFT CARDS or CERTIFICATES at this time. Gift Credit and Account Credit operate in much the same manner when it comes to purchasing. Gift Credit is when you receive a gifted account value from another person or yourself. Once you accept and activate the value, it is applied as a balance to your account. Account credit is a dollar value balance carried within your personal account. This balance can be used to purchase any goods or services in our online store.

We may issue account credit as a reward, promotional event, to issue a refund or reimburse for any order errors. These credits will be yours to spend any way you wish. Promotional Event credits may have carry a set time period to be used before they expire. All other credits are yours as long as you maintain your account.

You must have an active account connected to an active email account to use the gift or applied credit.

Purchase of Gift Credits cannot be refunded or exchanged. They must be applied to a product in the process of a purchasing transaction to be receive their value. If there are any errors in the issuing of a paid Gift Credit, we will attempt to void the credit, upon confirmation that it is voided we will issue a refund to the purchasing credit card through our payment system.

The account owner that received the credit is responsible for how they wish to apply all or part of a balance to a sale. Once a sale is placed, we cannot alter payment method in any way.

INTERNATIONAL ORDERS

We are working to rebuild the capacity to ship to select European locations. Due to EU laws regarding taxation, privacy and other personal protections we wish to ensure we meet all requirements before we re-launch this capability. As soon as it is available again, we will update our policies.

FRAUDULENT CHARGES ON YOUR CREDIT CARD

If you discover that your credit card was used to purchase products or services that you did not make, please contact the card issuing bank immediately. They will contact us on how to handle this issue and ensure accurate processing of your claim. We will not issue a refund without working with your card issuing bank first.

INTELLECTUAL PROPERTY

 We respect intellectual property [IP] and will defend our intellectual property when violated. Our IP may or may not be fully registered but are still fully protected by US and International law. Use or application of our IP, no matter how innocuous or innocently done is still theft. At this time we have firmly established these Trademarks as we work to have them fully registered for the added protection it offers.

J&L Pogonotrophics and J&L Apothecary Brand are wholly owned trademarks. All images, product descriptions, product formulas, logos and original content are the property of J&L Pogonotrophics LLC. We retain our rights in all channels and when shared through social media.

Original Beard Butter, Junk Oil and Clay Mask System are original properties of J&L Pogonotrophics LLC and cannot be replicated without permission. Their formulas, names (whole or in part) and characteristics are protected by applicable Trademarks and Copyrights where permitted.

“Be You: Be Epic!” is a Trademark of J&L Pogonotrophics LLC.

Sharing or use of any of our intellectual property for financial gain is a violation of our rights and the law. If you wish to secure rights to use or share our IP, please contact us in writing. Those who are currently using any of our Trademarks can be penalized, forced to remove their offending products from the market and pay restitution to us unless a licensing arrangement can be applied.

ORDER PROCESSING & FULFILLMENT

ORDER PROCESSING

Orders are processed in chronological order in which they are received.

Orders are processed Monday through Friday unless closed for holidays or special events where we are not in our offices. To track our events, please follow us on Facebook. All current orders available at the start of our business day will be processed that day to be shipped out that day. Please allow an extra day for Expanded Assortment items, custom orders will be given a quoted ship date. Pick up from Carrier can be up to 48 hours after we COMPLETE your order.

Order Grouping: If we receive more than 1 order from the same customer shipping to the same address we will ship the orders in the same package at the time of order fulfillment & shipping. If warranted, we may refund the difference from the appropriate maximum shipping rate based upon product shipping class. If an order contains any item that is in the Heavy Class, the heavy rate will be charged even in the event that another order includes FREE shipping. Heavy Class items are always excluded from Free Shipping as a policy.

Order Grouping (Subscriptions): We will do our best to ship your subscription items together when ordered together. This is a manual step we will take to ensure you get your items as you may have intended. Shipping rates are locked and cannot be adjusted as per the terms of the Subscription system. Select items have shipping fee included, in part or whole, into the price of the item. Subscriptions are excluded from FREE Shipping per policy as the items are already discounted as a benefit of the subscription service.

There is no guarantee on delivery dates, processing times or transit time. Once an order is set as complete and given to USPS for shipping we have no control over the time it may take from there. We do our best to process orders within 1 business day of receipt of your order. All orders are shipped insured for our protection.

If there are any special instructions related to your order – such as helpful instructions for the carrier, reasonable packaging requests or pertinent information – please utilize the notes/comments field at time of order.

If you are presented with the option or make arrangements to Pick Up your order and not pay shipping charges you will be required to pay for applicable shipping if you wish to change to have us ship your order. We will issue and invoice for the appropriate shipping rate for your order. Once the shipping fee is paid we will then ship your order. Only if your order qualified for Free Shipping at the time of ordering will we overlook this process. Per our Discount and Coupon policy, we cannot apply a discount code for Free Shipping if that coupon was earned through the placing of the order awaiting fulfillment. Coupons cannot be applied retroactively.

There is a limited window where we can make changes to your order. Any changes that would increase the charges for the order will require payment via an invoice emailed to you before the order is shipped. Once an order has been shipped, no changes can be applied.

Since we use the United States Postal Service for all order shipping, we cannot ship on any holiday they are closed or in the case of extreme weather that restricts the ability to transport or deliver your package. USPS has more freedom to ensure the package gets to your door over other carriers, but there are still limitations. It is your responsibility to work with your local carrier if there are any issues that would prevent them from gaining access to your mailbox or home. We are not responsible for packages that cannot be delivered because of missing mailboxes, obstructed doors, unsafe entry ways, etc. If a package is returned to us undelivered for such situations we will refund the cost of goods but not the shipping charge as that service was provided. If your package is stolen, please report this to your carrier through USPS website, then contact us and we will replace your order. It is important that you have reported your item as missing/stolen to ensure we can process an insurance claim. If you refuse to report your package as missing/stolen, we cannot process a replacement.

LIMITATIONS

  • We cannot send your order to more than 1 address – contact us for custom orders if necessary, we can arrange all your needs and can possibly save you on shipping charges if your order qualifies.
  • We do not offer express delivery options – USPS is as fast as or faster than FedEx & UPS 3 day anyway.
  • The window to cancel an order is very narrow – we cannot cancel orders once shipped. To be refunded for the order you must ensure the package is returned with goods in sellable condition. We will not refund the initial shipping fee as the service was provided and cancellation was after a reasonable period of time.
  • If an incorrect address was given for delivery causing a return of the package to us we will require a shipping fee payment of the actual rate to re-ship the package. If you opt to accept a refund we will not refund the shipping fee and may apply a restocking fee for the inconvenience.

SHIPPING FEES

Shipping fees as charged are LESS THAN the actual costs we pay. They are to offset the cost of postage, packaging and added labor. Our shipping fees help us keep our overall pricing lower. You will find that your total price paid, including shipping, is likely lower than many of our direct competitors for like items, even when they offer free shipping.

  • Shipping Fee/Postage is a separate charge for a specific service that is provided. If the service was completed per reasonable expectation they will not be available for refund.
  • Shipping rates charged are posted at the point of checkout. It is your obligation to select the preferred method and rate that is available to you when you have a choice. We cannot alter your shipping method after we have received your order.
  • We no longer offer FLAT RATE FREE SHIPPING as an option at checkout. Shipping costs have increased exponentially this year, making it too costly for us to offer this feature at this time. Currently all orders shipping within the US will cost $3, $5 or $8 depending on weight and quantities of specific items in the order.
  • Shipping is charged based upon the item with the highest Rate Class in the order.

INCOMPLETE OR INCORRECT ORDERS

Despite being as thorough as possible, simple errors happen. If you receive an incorrect item we will reship the correct item at no charge. The shipping cannot be expedited. If you are missing an item, please report it immediately so we can analyze the situation.

  • Discrepancies must be reported within 24 hours of receipt to be processed.
  • Item packaging cannot show any signs of being tampered with for a refund. If tampering is evident, we will process as a damaged shipment (see below).
  • If you receive more than you ordered, enjoy the free gift.

TO CONTACT US FOR ANY ORDER RELATED ISSUE:

CUSTOMER SUPPORT  or  FACEBOOK MESSENGER

RESTOCKING FEES

There are hidden costs to doing business online. These costs are often absorbed and factored into the pricing of our products. For example, we do not charge the full shipping rate as our fees as charged are below the rates we pay. There is also added work to be performed to re-enter product into our inventory after it was processed for shipment – it is not as simple as placing it back on the shelf. There are also charges applied to us for refunding payment and there is no refund to us for a completed delivery by USPS. There is the possibility of lost sales on goods that are awaiting return from cancelled sales. For this reason, we apply a restocking fee for those times we are forced to take back product that was sold and shipped in good faith as reasonably expected.

Our restocking fee is 15% of the charged total for goods sold that are being cancelled or returned. Shipping fees are only refunded if the order has not left our facility. At our discretion we may waive all or part of the restocking fee based upon mitigating circumstances with an order or customer issue.

DAMAGED OR DEFECTIVE PRODUCT

  • We do our best to ensure you are sent a quality product. When dealing with natural products there can be inconsistencies and unexpected changes to the product after production.
  • First, do not use a questionable or damaged product until you have contacted us and assured that the product is safe to use. Contact us via support@pogonotrophics.com or Facebook Messenger
  • Our items can be very temperature and humidity sensitive. Air, heat, moisture, cold can all have very negative effects on appearance or consistency. Most are short term and can easily be corrected, others may require replacement of your item.
  • We will suggest some tips on how to correct environmental changes that affect the state of the product. For example, a wax or butter may be very soft or liquefied when transported under periods of higher temperatures. These items are best suited to be chilled lightly before opening. Easy fixes like this will not warrant a replacement or refund as it is very normal and expected; relating directly to the characteristics of the product.
  • If you smell rancidity of any of our oils, we will replace it or give credit. This can be caused by prolonged exposure to heat or can happen over time. Sometimes it happens randomly for no known reason. It is often unpredictable and impossible for us to recognize in a closed container before shipping.
  • Replacements are always shipped at no charge and as immediately as possible. Please share with us as many details as you can to help us identify a cause if possible which can lead to correcting issues if possible.
  • A damaged package will lead to a claim filed with USPS. Please retain packaging for this claim to be processed. Your assistance may be required in the processing of this claim. We anticipate that your will cooperate with any requests of the United States Postal Service in their investigation.

Concealed damage from shipping can occur. Report receipt of a damaged package immediately and before opening. If you see signs of liquid damage to your package it is possible that something inside leaked. Here are some things to do:

  • Contact us! support@pogonotrophics.com
  • Take pictures!
  • Carefully open the package on a solid non-porous surface (like a kitchen counter or over a plastic sheet).
  • Wear gloves – caution: some items are in glass bottles and could have broken. Protect yourself!
  • Look through package to determine if there are open or damaged items or if the liquid is from an external source.
  • Take more pictures; Of the package and the contents.
  • Any external damage will require us to file a claim with USPS. Your pictures will be of tremendous help.
  • If item(s) leaked because a lid was not tight or cap popped open, then that is wholly our fault and we will replace affected items.
  • Wash unaffected items with soapy warm water and they should be good to use.
  • Report within 24 hours of receipt to start the process. We cannot process claims on packages or products after that time as it presents too many variables.

Failure to report damage within a reasonable period of time can result in denial of claim. We will not process any claims for damage that are filed 5 days after receipt.

TO CONTACT US FOR ANY ORDER RELATED ISSUE:

CUSTOMER SUPPORT  or  FACEBOOK MESSENGER

Please have your order number ready to assist in processing.

EXCHANGES, RETURNS, REFUNDS

Unless otherwise specifically instructed, we do not accept unauthorized returns for individual items. If instructed to return an item, please do so in accordance with the instructions. Return shipping will be paid by us in these situations.

What qualifies for an exchange, return or refund:

  • Product was unusable due to leakage, damage, or other specific quality of product or packaging issue within a reasonable period of time after purchase.
  • An unforeseen allergic reaction or sensitivity to an ingredient used. You must have not known to have been allergic to this ingredient before application.
  • A gift item where you were unaware of the recipient having an allergy and you have no use for the product for yourself.
  • Items that were not the correct item as ordered.

What does not qualify for an exchange, return or refund:

  • Unhappy with or dislike of scent/fragrance/aroma/flavor of a product. Very descriptive details are provided to assist you in making your choice. Reactions to such features are highly subjective and personal.
  • Allergic reaction to a known allergy to a listed ingredient. Please read the contents clearly.
  • Product that was received in a poor condition and was not reported within the required time period. Damaged packages or items must be reported immediately after receipt. Please do not delay. If time lapses it becomes nearly impossible to determine causation.

We will work with you on any Refund or Exchange to determine what is best. We want you to be happy with your purchase and your experience with us. Every inquiry is treated professionally and with an exchange of information between us to determine what needs to happen and how a resolution can be achieved. To be honest, we do not necessarily have a satisfaction guaranteed policy as we are working with highly subjective tastes and expectations. But, if you are not fully enjoying the product for its intended purpose by using it correctly we will strive to make your experience better. That may mean sending you a product that is more suited to your needs, advice on more effective ways to use the product or simply give you a refund.

ABUSE OF POLICIES

Sadly, such liberal policies can be abused. We do log all customer interactions so we can provide better service as well as to track potential patterns. Abuse of our policies leads to an increase in costs, directly affecting the price everyone will pay. Each reported issue is treated case-by-case with acknowledgement of past issues. We reserve the right to refuse to enact our stated policies when there is significant evidence of abuse or questionable activity.

TO CONTACT US FOR ANY ORDER RELATED ISSUE:

CUSTOMER SUPPORT  or  FACEBOOK MESSENGER

Please have your order number ready to assist in processing.

ALLERGIES AND SENSITIVITIES

 A NOTE ON ALLERGIES

We strive to list every ingredient that we use in each of our products. A full and current list of ingredients is posted on the product page on the website. We deeply encourage you to read and review all product information, most importantly the ingredients we use. None of our products are for internal use with the exception of Lip Balm which is non-toxic and safe when used as intended. Always wash your hands before and after applying our products, and please don’t eat them or dare someone to eat them. If there is any question on an ingredient, please contact us or do outside research before deciding to purchase.

It is important that you do not attempt to purchase or use a product that you may have had an allergic reaction to any of the listed ingredients at any time in the past. Your health is important to us and we wish for you to safeguard it as much as possible. Do not risk “seeing if it your allergy went away”. Allergic reactions can be fatal. We strongly encourage personal responsibility when it comes to selecting what products to apply to your body and not risk use of items that have been previously known to cause irritation, or worse. We cannot be held liable if you were aware of your allergy and used the product with full knowledge of your potential reactions.

Although a product may not contain a known allergen, we do make all of our products in an environment where other ingredients are stored. Although cross-contamination is strictly avoided we must disclose this fact to you for your safety.

It is highly possible a person can be allergic or demonstrate sensitivities to any of our natural ingredients. Organic plant-based components all carry the ability to cause a negative reaction with your body. Even if you have shown no previous reaction in the past. We strongly suggest performing a patch test of any new product formula you use.

SOCIAL MEDIA POLICIES

Like many other entities, we maintain a social media presence to promote our activities and products as well as engage the public at large. There are many positives to the use of Social Media channels but there is also an underlying issue that prevents it from always being a positive experience for everyone.

The assumption of anonymity along with the removal from real repercussions for harmful actions create a huge problem for all when some individuals do not act in a respectful or reasonable manner. It is too easy for one to use a hateful tone in conjunction with hyperbole to react or to solicit a reaction from others.

We will not tolerate such behavior in any form. Derogatory, inflammatory, impolite or unprofessional speech within our social media accounts will be reported to the service provider as well as be removed by us wherever possible. False claims, inaccurate depictions and insulting behavior when commenting on our company, our products or employees and representatives can result in legal action. If you have an issue with a service or product we would expect you to come directly to us before creating a social media issue. You have numerous means of contacting us through every profile and through our website and that should always be your first course of action. We can not act upon Social Media, only react. We are certain you would prefer us to contact you directly when there is an issue, please do the same for us.

By accepting these Policies and Terms at Point of Sale/time of purchase, you agree to bring any issues, complaints or problems to us before posting to social media. Any communication with you is considered personal and private; and should be handled as such. We pride ourselves on our positive reviews on our brand and our products and to not give us a chance to make things better before you make issue on a social media service us is not how we would handle your issue, please treat us in kind. If you create a negative complaint to social media before contact us and giving us reasonable time to respond we will handle your complaint as hostile and process in kind. We will handle your issue and then delete you account and block you from future purchases as well as our social media. We will not tolerate abusive, hostile or antagonistic actions.